timeware® HRMS › Document Management
timeware® HRMS · Module
Document management.
Every document, against the right record.
A fully integrated document workflow. Handbooks are acknowledged in the ESS app, onboarding forms are completed digitally and consumed without re-keying, and AI indexes every document, typed or handwritten.
Key functions
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Document acknowledgement via the ESS app, engagement and compliance on record.
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Automatic AI indexing with OCR, search key phrases across typed and handwritten documents.
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Editable forms consumed by the app, no duplicate data entry, fewer errors.
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Managers create documents like return-to-work forms under preset conditions.
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Every document filed securely against the right record.
Find
Advanced document search. Even the handwritten ones.
Every document is indexed by AI as it arrives, typed or handwritten. One search reaches every record type and the media library, and each result opens the record it belongs to.
Key functions
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Every upload is OCR-read and indexed automatically, scans and handwriting included.
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Search by phrase, not just filename, find the sentence inside the document.
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One search spans contracts, certificates, training records and the media library.
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Results are permission-scoped, people only find what they may open.
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Every hit opens the record it’s filed against, in one click.
Store
A library that does more than store.
Tenant media library
TAGGED & SCOPEDDocuments, images and video in one organised library. Tag items, scope them to the app features they belong to, and share company-wide material once.
Streaming video
UP TO 450 MBUpload induction and training video; timeware® transcodes it for smooth streaming on any device, phones on site wifi included.
Smart PDF forms
NO REKEYINGForms generate pre-filled with the employee’s own data, and when they come back signed, the answers file themselves into the record automatically.
Questions
Document Management, answered.
What file types are supported?
PDF, Office documents and images against records, plus video in the media library, everything up to 10 MB per document and 450 MB per video.
How do new-starter forms work?
HR sends a secure link by email or SMS. The new starter completes and signs the form online, and the data files itself against their record.
Is access controlled?
Yes. Documents follow timeware®’s permission model, and files are served via secure, time-limited links.
Where is data stored?
In the UK, on Microsoft Azure, encrypted at rest and in transit.
