timeware® HRMS › Leave Management
timeware® HRMS · Module
Leave Management.
Plan, request, approve.
Simplify and centralise every kind of absence, from holiday and sickness to compassionate leave, with live balances, customised policies and workflows that keep you compliant.
Key functions
✓
Every kind of absence, holiday, sickness, compassionate, in one planner.
✓
Live balances with accrual, carry-over and collective-leave rules applied automatically.
✓
Clash warnings show who else is off before a request is approved.
✓
Requests raised and approved in the ESS app, with instant notifications.
✓
Bradford factor and sickness patterns surfaced for HR.
Validate
Every request checked before a manager sees it.
Balance, minimum staffing cover, blackout periods, bank-holiday proximity and absence patterns, verified the moment an employee taps Request in the ESS app.
Key functions
✓
Minimum staffing rules per department, site or skill, so cover never drops below your line.
✓
Blackout periods block or warn on leave during your busiest weeks.
✓
Bradford factor scoring flags absence patterns as they form.
✓
Blockers stop the booking; warnings reach the manager with context.
✓
Full, half and quarter days, or exact hours and minutes.
Entitle
Allowances that calculate themselves.
Key functions
✓
Service bands grow the allowance automatically with years of service.
✓
Pro-rata for mid-year starters, by days worked or complete months.
✓
Carry-over applied at renewal with per-band caps on credit and debt.
✓
Renew on a fixed date or each employee’s start-date anniversary.
✓
Manual adjustments, credits and debits, with a full audit trail.
Automate
Shutdowns, bank holidays and sickness handle themselves.
Christmas shutdown
ACTIVE
24 Dec – 2 Jan · all sites except Distribution · leave entries created for 138 eligible employees automatically.
138 / 138 processed · balances resynced
Sick leave · Stuart Booth
OPEN-ENDED
Extends day by day until Stuart clocks back in, then closes itself and books the return-to-work interview.
Auto-close on clocking
Bradford factor: 128
Timesheets stay in step
AUTOMATIC
Approved leave lands on the timesheet as paid or unpaid time by your rules. Work during leave? The entitlement refunds itself.
Paid to the right pay element
Worked-leave refunds
Questions
Leave Management, answered.
Can we set our own holiday rules?
Yes. Leave Management supports fully customised holiday policies, including entitlements, accrual, carry-over limits and location-specific rules.
How are leave requests approved?
Requests follow configurable two-tier approval workflows, so they reach the right managers, with proactive alerts and a full audit trail.
Can employees book their own leave?
Yes. Through the timeware® ESS app, employees request leave, see live balances and view the shared team planner from any device.
Does it help with compliance?
Proactive alerts and Working Time Regulation checks help you stay compliant, and every action is recorded for audit.
