timeware® HRMS › Workflows
timeware® HRMS · Module
Workflows.
From offer letter to exit interview.
Attach a workflow to any HR record, a disciplinary, a review, an exit interview, and timeware® schedules the tasks and meetings that follow, each offset from day one. Employment policies do the same for the whole journey from hire to retire.
Key functions
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Attach a workflow to any of 25 HR record types, disciplinaries, grievances, reviews, DBS checks, exit interviews and more.
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Tasks carry a priority, a stage and a day offset, so the sequence runs itself.
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Meetings are scheduled automatically, format, duration, location and whether the employee is invited.
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Letter templates and documents travel with the workflow.
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Set a default workflow per record type and it applies every time.
Hire to retire
Employment policies: the biggest workflow of all.
Every employment follows a policy, its stages, its compliance tasks and the status changes that fire at each milestone. Critical tasks block progression until they’re complete, and milestones like the first day of work or the end of probation change the employee’s status automatically.
Stage 1
Pre-employment
Pre-employment form, completed and signed online
Right to work checkBLOCKS START
Disclosure and Barring Service (DBS)BLOCKS START
Stage 2
Onboarding
HMRC starter checklist
PAYE registration
Pension scheme auto-enrolment
Status changes automatically on first day of work and at end of probation
Stage 3
Offboarding
Holiday pay calculation
Exit interview
Issue P45 and final payroll
Contractor policies add IR35 and proof-of-insurance checks
Questions
Workflows, answered.
What can a workflow be attached to?
Any of 25 HR record types, including disciplinaries, grievances, reviews, accidents, DBS checks, driving licences, courses and exit interviews. A default workflow per type applies automatically.
What does a workflow contain?
A sequence of tasks and meetings, each with a day offset from when the workflow is applied, plus comments and attached documents such as letter templates.
How do employment policies fit in?
They are the lifecycle workflow: pre-employment, onboarding and offboarding stages with compliance tasks. Milestones such as the first day of work trigger status changes automatically.
Can tasks block progression?
Yes. Policy tasks marked as prerequisites, such as right to work, must be completed before the employment can move to the next stage.
